Last updated: 29 August 2026
ClubOS is a mobile app that helps university student clubs run their internal operations — assigning tasks, scheduling events and meetings, posting announcements, and running polls. This policy explains what the app collects, why, and what control you have over it.
ClubOS is operated by Bashar Yousef, an individual developer based in Canada. For any question about this policy or your data, contact basharkyousef2@gmail.com.
| Data | Why |
|---|---|
| Your name and email address | To create your account, sign you in, and show other members of your club who you are in the member directory. |
| An optional secondary email | Only if you choose to add one, so club members can reach you at an address other than your login. |
| Your club membership and role | Which clubs you belong to, your role (President, Vice President, Director), your title, and which Vice President you report to. This drives what you can see and do in the app. |
| Content you create | Tasks, comments, events and RSVPs, announcements, polls and your votes, and meetings you schedule or are invited to. |
| Activity records | Certain actions (completing a task, RSVPing, posting an announcement, voting, scheduling a meeting) are recorded in an activity log visible only to your club's President, so they can see what the club is doing. |
| Device push token | A token identifying your device, used solely to deliver notifications about your clubs. Removed when you sign out. |
We do not collect: your location, contacts, photos, camera, microphone, health data, advertising identifiers, or browsing activity. ClubOS contains no advertising, no analytics or tracking SDKs, and no third-party trackers. We do not sell or rent your data to anyone, and we do not use it for advertising.
ClubOS relies on three service providers, each of which processes data only to make the app work:
| Provider | Role |
|---|---|
| Supabase (hosted on AWS, US East region) | Stores your account and all club data, and handles sign-in. |
| Google Firebase Cloud Messaging | Delivers push notifications to your device. |
| Brevo | Sends account emails — verification codes for signing up, resetting your password, and confirming changes to your name, email, or password. |
Because these providers operate internationally, your data may be stored and processed outside your country, including in the United States and the European Union.
ClubOS is private to your club. Specifically:
These rules are enforced on the server, not just in the app.
You can delete your account at any time from Settings → Delete Account. When you do:
You can also leave a single club without deleting your account, from Settings → Leave Club.
Separately, a club President can start a new term, which permanently erases that club's tasks, events, announcements, polls, meetings, and activity log so the next year's committee starts fresh. This affects club content, not your account.
Account and club data is kept until you delete your account, a President deletes the club or starts a new term, or you ask us to remove it. Anonymized "Former member" records may remain indefinitely as part of a club's history, since they no longer identify you.
You can access and correct your name and email directly in the app under Settings, and delete your account as described above. Depending on where you live, you may also have the right to request a copy of your data, ask for it to be corrected or erased, or object to how it is processed. Email basharkyousef2@gmail.com and we will respond within 30 days.
Data is transmitted over encrypted connections and stored by Supabase with row-level security rules that restrict every record to the people entitled to see it. Passwords are hashed and never visible to us. No system is perfectly secure, but we do not ask for, store, or process payment details, government identifiers, or any special category of personal data.
ClubOS is intended for university students and is not directed at children under 13. We do not knowingly collect information from children under 13. If you believe a child has created an account, email us and we will delete it.
If this policy changes materially, we will update the date at the top and, where the change is significant, notify you in the app.
Bashar Yousef — basharkyousef2@gmail.com